Graduate

Grants

The School of Public Health, Bloomington encourages student research through the School of Public Health-Bloomington Student Research Grants-in-Aid. Support for student research is viewed as an essential component in an academic environment that encourages students to become actively engaged in research-related activities.

The grants-in-aid provide support for students pursuing research for doctoral dissertations, master's theses, and research projects. Students seeking support beyond normal departmental channels are encouraged to explore funding opportunities at the university level and to submit a grant-in-aid application to the School’s Research Committee. A companion program, the School of Public Health-Bloomington Student Travel Grant-In-Aid, provides funding for the dissemination of research results at professional conferences.

The Research Council of the School of Public Health-Bloomington, in keeping with its mission of encouraging high quality research by faculty and students, has established these awards and the application procedures. A subcommittee of the full Council, appointed annually by the council chair, processes all applications for the School’s Student Research Travel Grants-In-Aid.

For other resources for financial assistance, see information about School of Public Health-Bloomington graduate assistantships or visit the IU Office of Student Financial Assistance Web site.

General Guidelines
Funding Priorities

All proposals that demonstrate scientific merit will be considered. However, requests for funding normally exceed the supply of grant funds available. Funding considerations will therefore be prioritized according to the following criteria:

  1. The scientific merit of the proposal.
  2. The level of study at which the research is being conducted: doctoral, master's, or nondegree. If necessary, further discrimination will be made as to the student's year in the degree program, provided the student has made timely progress (i.e., third year in doctoral program, second year, etc.).
  3. Applications supporting research for dissertation, thesis, or other degree projects will take precedence over research projects not targeting these outcomes.
  4. Priority will be given to applicants who have not received School of Public Health-Bloomington research awards previously during their IU career. Students who have been funded in earlier projects will be considered in the pool of applicants remaining after the above priorities have been considered.
  5. In case of submissions from students who have received School of Public Health-Bloomington funding for previous proposals, priority will be given to proposals that have received some outside support or funding (e.g., RUGS, NIH, ACSM, etc.).
  6. All doctoral candidates applying for a School of Public Health-Bloomington Graduate Student Research Grant-In-Aid must submit an application for the Research and University Graduate School Grant-In-Aid Competition before the School’s Research Committee will consider funding the research proposal.
Accountability

When a research project funded through this mechanism is complete, the recipient must inform the School of Public Health-Bloomington Research Committee of the completion of the research project or related activity. Copies of the Follow-Up Form will be mailed to the student and the faculty advisor by the Research Committee. The form requests information regarding research papers, articles, presentations, and additional grants/contracts emanating from the funded research or related activity. The completed form will be maintained in a file in the Office of Academic Affairs and Research for use by the School of Public Health-Bloomington Research Committee in documenting School of Public Health-Bloomington student research productivity. Faculty advisors are asked to ensure that follow-up reports are submitted.

Deadlines

Two competitions are held annually, one during the fall semester and one in the spring semester. Application deadlines for SPH grants-in-aid are January 15 and May 1, respectively. Application deadline for 2011-2012 SPH Travel grant-in-aid is June 1, August 1, October 1, December 1, February 1, and April 1. Award announcements will be made approximately six to eight weeks after the deadline.

Award Amounts

For proposals that have received funding from the University Graduate School, School of Public Health-Bloomington students will be considered for up to $400 above the $1,000 graduate school limit. For proposals not funded by the University Graduate School, Schoo graduate students may apply for a maximum of $1,000, and School of Public Health-Bloomington undergraduate students may apply for a maximum of $500. Travel proposals are limited to a maximum of $200 per trip.

Time Limitation

Eligible expenses must be paid within a year from the end of the semester in which the award is received. Any remaining funds will be withheld unless a formal request is submitted for an extension of time.

Specific Instructions
Sources of Financial Support

List all sources of financial support and indicate the amount received this year and anticipated next year. Include IU assistantships, external grants, and fellowship support. In addition, if a departmental or faculty account will supply funds to cover a portion of your expenses, indicate amount. Please specify all additional sources from which funding will also be requested for the research outlined in this proposal.

Brief Description of Research

Include an introduction to the problem, your research question, methodology, and any other information necessary for the reviewer to understand your project. Remember that a multidisciplinary review board will review your application. Explain your project in terms a non-specialist could understand. If technical or discipline-specific terms are used, either explain them in the narrative or attach a glossary of terms, (e.g., "Cruising is a term that refers to a child's walking while still holding on to some object for support"). If acronyms are used, they should also be explained. If references are cited in the narrative, a reference list should be included. Please do not attach another document in lieu of the grant-in-aid application. For example, do not submit a copy of a thesis proposal and refer the reviewers to that document for answers to questions.

Budget

Your budget will consist of two parts:

  1. The first section should outline expected costs, providing a brief description, details, and summary figures (e.g., "Business-sized envelopes for recruitment letters, 100 @ $.05 = $5.00").
  2. A second section should contain a budget justification explaining all budget items. Any budget items that do not have justification will NOT be funded. The narrative should also explain which items are supported by department, faculty, or other accounts.
Ineligible Expenses

The Research Council will attempt to provide as much financial support of student proposals as is possible within current guidelines. However, it will not fund those areas of the budget deemed excessive or unnecessary. In addition, certain expenses are ineligible for funding, including the following:

  • payment to have envelopes stuffed.
  • payment to data collection assistants.
  • travel reimbursement for subjects' miscellaneous expenses not itemized.
  • stipend (salary) for the student hourly wages for assistants.
  • payment for materials and supplies ordinarily available through the student's department (e.g., tape, staples, overhead transparencies).

If a compelling reason exists for exceptions to any of the above ineligible expenses (e.g., low-income subjects incurring considerable gasoline and parking expenses for coming to the laboratory), the student should provide in the budget narrative a statement of justification for inclusion of these items.

Specific budget requests should not exceed the maximum allowable Student Research Grant-In-Aid award stated elsewhere on this application.

Equipment Budgets

Requests for equipment should be accompanied by a rationale in the budget narrative. The statement should include verification that the equipment is not already owned by the department or otherwise available to the student.

Equipment expenditures may not exceed $500. Equipment maintenance or repair will not be funded.  Equipment purchased with School of Public Health-Bloomington Grants-in-Aid remains property of the School.

Materials and Supplies

Rationale for equipment, copying expenses, expendables and other supplies must be provided.

Itemization of materials and supplies should include prices that reflect the cost of items procured through university sources. For example, photocopying costs will be considered at the rate charged by MAXI.

Requests will be carefully reviewed to eliminate any overlap of requests that may come from a single laboratory, and to maximize economic efficiency.

Disbursement Procedures

Indicate the way in which the grant-in-aid will be disbursed. After awards are announced, the disbursement of funds may occur in one of the following ways:

  1. If grant-in-aid funds are to be applied in conjunction with a department or faculty account, the award amount will be transferred administratively into the identified account number. Please provide the account number.
  2. Funds may also be distributed on a reimbursement basis, whereby the student pays for items as indicated in the budget, obtaining a receipt, then submitting the original receipt for reimbursement. If this method is used, the student will be reimbursed approximately two weeks after submitting receipts.
  3. The student may place orders directly through the Grant-In-Aid account. If this option is elected, items should be ordered from three to five weeks before they are needed.
Grant Application Information

A complete application consists of the following materials:

  1. A completed Application for a School of Public Health-Bloomington Student Research Grant-In-Aid. (Applications are available in Suite 115. You can also download the PDF version or Microsoft Word version.)
  2. Letter of Support. Supporting statement from the faculty advisor who directs the student's dissertation, thesis, or research project. The letter of support should affirm that the project is accurately described, that it is meritorious in its potential contribution to the body of knowledge, and that the budget is accurate and necessary to complete the work. The faculty letter should also assure the Research Council that the student's research will be adequately monitored by the faculty member and that, when completed, a final Follow-Up Form will be submitted by the student to the Research Council and the Associate Dean for Academic Affairs and Research.
  3. Evidence of appropriate safeguards concerning Human Subjects, Animals, Biohazards, or Radiation, including a copy of the letter of approval from Indiana University's Institutional Review Board. Where appropriate, other documentation should be included, which assure the safeguarding of subjects when health-oriented procedures are included in the research (i.e., Physician's Support Statement).
  4. Other materials that may be required are outlined in the "Specific Instructions" section.

The completed application packet should be submitted to:

Reggie Graham
Indiana University School of Public Health-Bloomington
1025 E. 7th Street, Suite 121
Bloomington, IN 47405